Moving out of one office and into another can be a daunting prospect. But it can also involve a lot of benefits. An office relocation can save money and promote better work dynamics. The key is to plan everything in detail well in advance, from deciding how to handle work during the move to picking the best boxes for moving.
Here are some ideas for making your office move go smoothly.
This is an ideal time to review your equipment and furniture. What is working well and what is close to being out of date? What will fit into your new space well? Is there anything you no longer need? Local charities might appreciate some of your old things; ask them to be sure before donating. Moving time is also a great time to review what old files and paperwork you actually need and what can be shredded. Do this before you order your boxes for moving so you have a realistic idea of how many moving boxes you need.
Determine if work will continue during the move. Depending on your staff and your field, it might be possible to have a few people work remotely during the move to make sure queries are answered and some work gets done. Or it might be better for your business to shut completely and focus on getting the office move done quickly.
Plan out the new space well in advance considering workflow, personality dynamics and efficient use of space. You can make a floor plan and try different layouts. Think about which staff need to be constant contact with each other and who needs quieter space to focus. What space do you need for storage, photocopiers and other shared equipment? What about a break room?
Making the Move
The nitty gritty of your office location can be stressful. Consider these issues well in advance to keep the move as low stress as possible.
How will you make the move? Asking staff to lift packed moving boxes has some risks. Someone could injure themselves. But everyone can help pack, label boxes and plan. Depending on how much you have to move, you might want to hire a moving company or you might prefer to find a simple ‘man with a van’ type option. There are several reputable moving companies in Dublin that can help you safely transport all your office equipment to the new location. NeedaVan will get you a quote in the blink of an eye; Two Men and a Truck offer much more than what the company’s name hints at; and VanMan can even help you dispose of your unwanted items and collect new office fixtures. Either way, you will need boxes for moving and moving supplies such as bubble wrap, tape and labels for your moving boxes.
Obviously, you will need to give formal notice to your landlord. Don’t forget to notify all of your utility providers and suppliers that you are moving office in Dublin.
A couple of weeks before you move office in Dublin, you can start packing up the things your office can function without – office supplies, seldom used files, decoration and the like. You should also give your contacts – clients, customers, suppliers, industry colleagues – notice that you are moving along with all of your new contact details.
Beyond Boxes for Moving
An office relocation means more than a new address. This is a good time to ask some bigger questions.
Is it time to rebrand? You will need to update your website and social media pages and get new stationary. So it makes sense to think about a rebrand along with your office move. Has your business changed? Do you offer new services? Or maybe your current branding is just getting a bit stale.
Seize the opportunity for team bonding. A Dublin office move can be stressful. Your team will be doing more than their usual duties. They will face extra demands. Showing some appreciation during an office relocation can help everyone feel good about the move despite the extra stress and hassle. Employees who feel appreciated do better work. Having a team of people who look forward to work every day makes everything better, so why not thank them by providing lunch during the move, having a staff night out or giving everyone an extra day of holidays this year?
Moving office in Dublin can be hard work, but it can offer many benefits too. It pays to have your team on board. If people understand why the company is relocating, they will be more accepting of the change to their commute and routine.