The number one reason every business should have regular clear outs is that decluttering your office improves productivity. A cluttered office with papers and files stuffed into every possible space and boxes of folders in the corners is worse than unattractive. It’s unproductive. It’s inefficient. And that isn’t just an opinion. Research backs up the idea that decluttering your office improves productivity.
Studies have shown that clutter at home impacts one’s satisfaction with life. Given that people spend a large slice of their time at work, it is not a leap to see that clutter at work also creates a feeling of being overwhelmed, stressed and dissatisfied. Almost a decade ago, researchers at Princeton University Neuroscience Institute found that visual clutter impairs the ability to concentrate. Too many things competing for our attention makes it hard to pick out one task and do it. Decluttering your office helps staff focus and complete tasks.
The clutter problem is not limited to admin staff and secretaries. Executives suffer from cluttered offices too. Studies indicate that the average executive loses an hour every day just looking for information. Small businesses of every type are hard hit by clutter in the workplace.
While a personalised workspace is generally a warmer and happier place, it is important that decoration doesn’t overwhelm the workstation. It’s a matter of balance. And it is human to wind up with a cluttered environment at work and at home. That’s why it pays to set aside a day for decluttering your office a few times a year.
December and January are slow times of year for many industries, meaning they are an ideal time to dedicate a day or two to decluttering your office. One big key to organizing things is to use packing boxes to sort items and paperwork. Another is to hire storage space to archive files you no longer need but are obliged to keep.
Start by using four boxes for moving to sort files and paperwork.
One is for those things that are essential to have at hand. Another is for paperwork that can be shredded and recycled. The third is for those files that need to be kept but archived, perhaps in rented storage space. And the fourth box is for those things that require a closer look. Instead of stopping to devote time to investigating every unclear file, set them aside and keep sorting, then return to the unclear files when everything else is sorted.
Offices tend to accumulate equipment that doesn’t work and supplies that are no longer needed. You can toss those toners from the old copier and those dodgy staplers. If it does not add to productivity or comfort, it should probably go. A few family photos and a favourite mug do no harm. Potted plants are actually helpful because they clean the air and promote tranquillity. Any items that are questionable can go in the boxes for moving designated to be reviewed at the end of the decluttering.
Because you only need these boxes for moving for a short period while decluttering your office, it makes sense to rent them rather than buy them. If you buy them, they are likely to wind up as more clutter in the office. Buska offers different packages for offices, making their boxes available for a designated period of time, and even deliver the boxes at your door, collecting them back when you’re done.
Read more on how doing a big clear-out can help your business.